Fleet management is an essential aspect of any business with auto fleets. This includes trucking companies, taxi firms, delivery services and more.
Successful fleet management requires a system that tracks vehicles, drivers, maintenance, fuel costs and other elements in real-time.
Several fleet management software options, such as Fleetio, can assist businesses in managing their fleets effectively and efficiently by employing mobile app development services.
The development of a fleet management system such as Fleetio can be beneficial in many ways, one of which is that it offers the capability to service customers more efficiently.
If you’re trying to integrate the latest technology and have real-time monitoring of your operations, this post is worth reading. In this article, we’ll walk you through a step-by-step guide to establishing Fleet Management Software such as Fleetio by enlisting a mobile app development firm.
What is a Fleet Management App Like Fleetio?
Fleetio Go is designed for companies that manage multiple vehicles. It can help them streamline their operations and reduce costs. The fleet management software is a digital toolbox for managing fleets.
Drivers can use phone apps to notify them of problems, track fuel usage and conduct inspections. Technicians can access maintenance and work orders. Fleetio Go also offers features to notify drivers of upcoming maintenance and help managers keep track of the total cost of fleet operations.
Defining Various Types of Fleet Management apps like Fleetio
If you choose to hire mobile app developers or set up an app development company for mobile, you should have it crystal clear to you what kind and type of software you intend to develop for fleet management. This will make the process quite simple and easy. You can communicate your needs to them to create the perfect fleet management software.
Here’s a listing of different types of software for managing fleets that you could test.
Fleet Maintenance
The software keeps a close eye on the fleet maintenance schedule. It will notify you when the date is near or the vehicle is in a way that is not up to par. Fleet maintenance software also provides repair reports and maintenance information, request tracking, warranty information for vehicle insurance and other operations related to managing inventory.
Route Optimisation & Geofencing
This kind of software assists in planning routes and acts as a reference. It lets managers plan an individual route to avoid roadblocks and accidents. It aids in scheduling routes and provides notifications whenever things get out of line.
Policies and Compliance Monitoring
The software ensures that the rules for fleet management are adhered to regarding cars. It also provides a report of compliance and informs the manager of the vehicle’s expiry date and insurance date.
Delivery Management
This type of software automates the dispatching process. It aids in routing calculation and optimisation, delivery scheduling, automatic vehicle assignment, service history monitoring, real-time tracking, in-app communication and document generation.
Fuel Management
This kind of software analyses the energy consumption of a specific route. It keeps track of fuel consumption receipts, driver details, the vehicle’s maintenance history and so on.
Fleet Tracking
The software aids fleet managers with live tracking information on the vehicles. The dashboard provides every detail about the driver and the amount of fuel consumed by the vehicle.
What other features can you add to your software for managing fleets?
If you have the above software, it is possible to add GPS video and tracking capabilities. Advanced GPS tracking can help fleet managers locate the drivers, provide their ETAs and review the trip history. If the fleet leaves the geofences set and enters the undefined geofences, they are notified.
Market Overview of Fleet Management App Like Fleetio
The management of fleets is crucial in various industries, such as transportation, logistics construction and field services. The market for fleet management is predicted to grow to an amount in the range of £57.94 billion by 2028. This is a compound annual rate of 19.45 percent over the forecast timeframe (2021-2028).
The rise is fueled by the increasing demand for fleet management service providers, government regulations requiring these systems and the need to increase operational efficiency.
The market includes various suppliers of fleet management software, telematics firms and OEMs (original equipment manufacturers) like Ford, General Motors and Toyota, among others. The major players in the market are Trimble, Verizon, Geotab, Omnitracs and Donlen.
The market is competitive, with many companies offering a variety of solutions. They offer vehicle tracking monitors for driver behavior routing planning, fuel management and maintenance and management.
The growing usage of modern technologies like IoT, artificial intelligence and machine learning is predicted to boost the development of the fleet management market in the near future. These advanced technologies can provide better solutions to improve fleet efficiency and customer service.
Other Fleet Management apps like Fleetio
We will present the best fleet management apps, such as Fleetio, in 2025. These apps offer the most basic systems available on a subscription basis:
The Asset Guardian EAM (TAG)
TAG Mobi is the Asset Guardian (TAG) Mobi: Reduce Downtime using TAG Mobi, an integrated prevention of maintenance and asset administration (EAM) solution that is part of Microsoft Dynamics 365 Business Central. It is designed specifically for modern manufacturing and infrastructure processes; TAG Mobi helps reduce the risk of downtime, decrease the time spent and improve maintenance workflows – all from your current Business Central environment.
From proactive monitoring of the health of assets and predictive maintenance to the latest in real-time mobility technology and AI-powered adoption instruments, TAG Mobi equips maintenance teams with the tools they require to increase efficiency and control maintenance operations for assets.
Onfleet
Onfleet is one of the top fleet management software programs, created in 2012 by Stanford University engineers.
The company offers robust logistics management software that lets your company monitor any type of delivery vehicle, such as bikes, trucks or even cars.
The transportation management system from Onfleet is a set of customer-oriented and delivery-focused functions that offers last-mile services such as custom-designed reporting tools, advanced route management, regular updates on drivers’ status for customers and comprehensive analysis.
Rhino Fleet Tracking
Rhino is among the most effective fleet management software providers. It was founded in 2007 with the help of Smart Start, Inc. and an experienced Director of Software Development for Seniors from Verizon.
The company provides sophisticated fleet tracking systems that let companies securely and straightforwardly monitor and evaluate trailers, vehicles and other machinery in real time.
Why Develop a Fleet Management App Like Fleetio?
Fleet management presents many issues, which is why many businesses opt to streamline their processes with automation. If you’re considering investing in fleet management, here are six ways this approach can benefit your company.
Optimised Fuel Consumption
Fleet managers have long struggled with inefficient fuel usage, which can often exceed the budget. An automated fleet system can identify inefficient idling and frequent stops, allowing managers to reduce inefficiency. Furthermore, it could help guide drivers in observing the right patterns to reduce fuel consumption.
Improved Driver Performance
Data analysis could improve driver performance when fleet management systems monitor driving style, routes, engine idle time and extreme acceleration. Additionally, it helps design the most efficient route to prevent traffic congestion.
Preventive Maintenance
With AI capabilities, Fleet management applications are even more effective in predictive maintenance. The system analyses and gathers information about repairs and scheduled maintenance to predict when a certain spare component will require replacement or repair and advise you ahead of time. Maintenance schedules may depend on the amount of mileage, usage duration and load, driving style and road condition.
Cost Savings
Tools such as an automated system for tracking fleets and repair alerts will provide useful information on your fleet’s health and help you reduce overall costs. Management software reports provide the expenses of every vehicle, allowing management to make needed modifications or adjustments.
Better Customer Satisfaction
A poor delivery experience can turn customers away from the company. Fleet management software can improve routing, offer more precise estimates of time of arrival (ETAs) and assure delivery without errors. Additionally, by providing real-time updates on transit delays and traffic, fleet managers can make deliveries more efficient for customers who are worth it.
Fraud Prevention
Fraud in the driver, for example, fraudulent claims for lost fuel cards, is a frequent issue in fleet management. Fleet management software could solve this issue. Automated by AI, the software detects fraud and alerts fleet administrators regarding the status of their vehicles to assist them in determining whether a fuel loss claim is true.
When You Need a Fleet Management App Like Fleetio?
Many logistics companies don’t start with custom-built software. Instead, they go with the software available for fleet management. The off-the-shelf solutions are excellent, but in the long run, they cause more issues than they can solve. If any of these sound familiar and you think it’s time to consider a custom solution for your business.
Complex Routing or Logistics
Imagine you’re dealing with dynamic delivery times. In that scenario, you’ll need multi-stop routes that depend on each other and real-time traffic rerouting according to specific vehicle capabilities (e.g., height limits or refrigerated capacity) or the necessity of optimising routes based on driver capabilities and availability; standard tools might not be as sophisticated as needed. Amazon has developed its own logistics platform to manage the delivery system. Commercial tools were unable to efficiently manage operations on this massive scale.
If your employees are more focused on making routing mistakes than improving them or manually adjusting the routing plans generated by your software, it’s an obvious sign that your operations are outgrowing your current technology.
Strict Local Compliance Requirements
If you are operating in industries or across borders, it is possible that you must take into account strict regional rules, which include EU Tachograph regulations and limits on driver working hours, as well as DOT electronic log device (ELD) requirements. Most commercial fleet software is designed to meet the most common denominator. They frequently struggle to comply with local regulations or quickly adjust to changes in regulations.
Many successful logistics companies need an individual program at some point in their search for ways to improve fleet management. A customised solution will help you stay ahead of the curve, whether it is automatically flagging any upcoming violations, modifying inspection checklists or even integrating with reporting systems.
Need for Custom Workflows
Each fleet is different and this is where one-size-fits-all software isn’t enough. Maybe your dispatchers use a unique driver assignment flow. Perhaps your company conducts daily pre-trip inspections, which must be recorded digitally in a certain format. Perhaps you have a variety of assets with completely various maintenance programs. Custom software allows you to integrate your custom processes into your system. This makes it easier to automate processes and helps you adhere to the specific plan of operation.
Needs Integration in Internal Systems
Disconnected systems can create operational blind spots. Imagine that your fleet software doesn’t integrate with an ERP, transport Management System or fuel card company. Your team may spend time manually moving data across platforms, which can result in errors.
Custom software allows you to develop direct API integrations with your existing systems, providing instant data synchronisation, removing the need for manual labor and providing an integrated view of your operation and financials.
Must-Have Features for Fleet Management Apps such as Fleetio
In order to develop the best FMS software for your fleet (FMS), you need to be aware of its capabilities and benefits to companies. The most effective FMS software can improve efficiency, enhance the amount of resources allocated and boost the overall efficiency of fleet management. Let’s look at the basic abilities of FMS software to permit these enhancements.
Fuel Management and Optimisation
Due to the fluctuation in oil prices, the management of fuel resources is becoming more important. This feature is a strong guardian of fuel resources. It tracks the level of fuel and optimises use by identifying the most efficient routes and also observing driving patterns that may cause wasted fuel. An analysis of the fuel data can help businesses increase their sustainability and efficiency, which will result in improved effectiveness and quality.
Maintenance and Repair Management
This system actively protects against unexpected vehicle issues. It continuously monitors all vehicle components to ensure optimal performance and avoid unexpected breakdowns. The software used to manage fleet vehicles excels at scheduling repairs and preparing comprehensive maintenance reports. It streamlines maintenance for fleet vehicles to improve efficiency, reduce the time required to repair and reduce maintenance costs.
Fleet Analytics and Reports
These functions offer valuable insights and information that can be used to make decisions. They offer a comprehensive picture of the performance of your fleet costs and areas to improve it through careful data gathering and analysis. Analytics dashboards cover various factors, including the patterns of fuel consumption and maintenance schedules, as well as drivers’ performance. Managers can make informed choices to identify trends and enhance operations with various reports. It helps in the efficient management of fleets and helps guide companies towards efficiency.
Vehicle Tracking and GPS Integration
Car tracking and GPS integration give real-time transport status as well as updates on where the vehicle is. With GPS integration, fleet managers have access to an in-depth view of their fleet’s movements. This makes the process easier for planning routes and improves fuel efficiency. Thus, fleet management software can help save costs, boost productivity and improve customer satisfaction.
Route Optimisation
This feature ensures that each vehicle within the fleet follows an efficient route. Software to manage the fleet will help you determine the most efficient route for every trip. It saves time and fuel by analysing the weather, traffic conditions and road closures. The algorithm responds dynamically and in real time to roadblocks, delays or unexpected delays and then calculates which route is the best one to take. This ensures prompt delivery, customer satisfaction and cost savings.
Driver Behavior Monitoring
This feature allows you to observe and analyse every driver’s performance and driving patterns. It evaluates the car’s speed, braking performance, cornering efficiency, idle time and real-time analysis. Continuous monitoring of driver behavior is a great way to collect information to improve driving quality and promote compliance with safety guidelines. This permits you to provide specific feedback to improve drivers’ safety, cut expenses and increase efficiency.
Key Consideration to Look Out for Developing Fleet Management app like Fleetio
Transportation app developers should be aware of a few important aspects when designing an automated fleet management system.
They include:
Scalability
The fleet management system must be able to expand when your company expands. Choose the system that will easily scale to meet the demands of your business.
User-Friendliness
The system for managing your fleet should be simple to understand and use. Choose one that is simple and easy to use for your staff.
Cost
The price associated with fleet management software is contingent on its capabilities and features. Studying various software options and evaluating their costs is important to ensure you’re getting the most for your dollars.
Security
Security is a major consideration when choosing a fleet control system. Select a system that offers secure data storage and allows access to safeguard your company’s private information.
What issues can be solved with a Fleet Management App Like Fleetio?
Logistics is still the most critical element of any business and traditional fleet management systems don’t keep up with the constantly evolving advancements in technology and customer demands. But, modern fleet management software has solutions to meet modern business requirements and can solve many problems, such as:
Poor Vehicle Utilisation
The FMS systems monitor vehicle use patterns and analyse information on vehicle performance to assist organisations in optimising fleet utilisation and minimising downtime.
Lack of Visibility
Companies are concerned about drivers’ visibility. However, FMS systems allow companies to monitor vehicles in real time. They can track their vehicles’ location, status and performance in real time.
Compliance Challenges
Fleet management software helps businesses comply with regulations, including hours of service (HOS) regulations, Electronic recording devices (ELD) regulations and vehicle maintenance requirements.
Inefficient Route Planning
Systems for managing fleets can help companies optimise their route planning, reducing travel time and fuel costs and improving overall efficiency.
High Fuel Costs
We all know that fuel costs are rising. Businesses are constantly looking for ways to cut costs. The latest technology can assist with this by analysing fuel use, providing better routes and monitoring performance.
Maintenance Issues
It is easy to neglect vehicle care in the midst of daily business activities. These advanced tools help monitor vehicle health indicators, avoid breakdowns and cut down on repairs, ultimately increasing the longevity of fleet equipment.
Inaccurate Reporting
Fleet management applications can create reports and analyse important KPIs, such as vehicle usage, fuel consumption and maintenance costs, to allow companies to make data-driven choices.
Steps to Develop a Fleet Management App Like Fleetio
When it comes time to develop fleet management software, there are two primary options: off-the-shelf or customised software. Each has advantages and should be considered according to your requirements and budget.
Market Analysis
Before you get started on the development, it is crucial to determine what makes your fleet management software different from other software in the marketplace. Your software development firm will examine existing solutions to determine their weaknesses and then work on new features specifically designed to meet the requirements of your prospective customers. Be sure your software stands out by providing innovative features and solving specific industry issues.
Discovery Phase
The main goal during the exploration phase is to collect all relevant information about the project. The product from the exploration phase will be a comprehensive project plan containing a road map for development, a requirements document and an inventory of the most suitable methods to get the best outcomes. This step consists of several essential sub-steps:
- Analysing: conduct an in-depth study of your intended customers, competitors and market demands to pinpoint the attributes that will help your application stand out.
- Recognition: Determine the challenges facing the fleet management industry and prioritise the features of fleet management software that address these challenges.
- Wireframing is the process of graphical representation of your software’s layout, user interface and flow. This allows for any necessary changes before development starts.
- Analyse the technical requirements: Choose suitable technology, map, routing services and geocoding services to guarantee functionality, efficiency and effectiveness.
UX/UI Design
Once you have a solid knowledge of your software’s unique features and target market, you can move toward UX/UI design. User experiences (UX) and the interface for users (UI) layout are key factors in determining a software’s efficiency and user acceptance. Read this guide to get more tips on optimising user interface design for fleet management software, ensuring that your application is not just functional but also provides a pleasant user interface.
MVP Development
A minimum viable product (MVP) Version of the program should contain the basic functionality of your program, acting as a functional but basic version to test and refine.
Qualitative assurance
Extensive Quality assurance (QA) tests are crucial to ensure proper security, compliance and functionality. This involves testing the features, fixing bugs and collecting feedback from users. A thorough QA procedure guarantees top-quality software that is ready to go live.
Deployment
The deployment stage is when the software is released. This involves preparing the software for release, submitting it to different platforms and preparing it to be distributed.
Post Release Support
When the software is available to users, the team focuses on improving capabilities, adding new features to the fleet management software and increasing the number of users. They also provide support after the release to address any user-related problems or concerns.
We’d love to give you a no-cost consultation to answer any questions you might have about the custom software for the fleet management development process.
Future Trends Shaping the Fleet Management App Like Fleetio Development
The emergence of new technologies will determine the future of software for managing fleets. Technology advancements are set to revolutionise the field and offer new solutions that improve operations efficiency and solve the industry’s challenges. New technologies are shaping the future of software that manages fleets. Technological advancements are set to revolutionise the field and offer innovative solutions that will improve operations efficiency and solve industry issues.
IoT Integration
The Internet of Things (IoT) can enable seamless connectivity between devices, vehicles and systems, providing fleet managers with live monitoring and alerts. Instant information on vehicle status, deviations from routes and mechanical issues improve decisions, resulting in greater efficiency and effectiveness of fleet operations.
Telematics
Modern telematics systems will be the central point for fleet management, linking management and drivers. The real-time information provided by high-precision sensors will allow for a comprehensive surveillance of car journeys. It will aid in informed decision-making and streamline processes to improve efficiency and productivity.
Increased Use of AI and Machine Learning
Modern fleet operations utilise AI and Machine Learning to analyse extensive datasets, revealing insight that can improve fleet efficiency and reduce disruptions. AI systems continue to learn from data to anticipate potential issues, identify dangerous behaviors and suggest corrective actions in real time to ensure operational efficiency and security.
Modern fleet operations employ AI or Machine Learning to analyse extensive datasets, providing information that improves fleet efficiency and reduces disruptions. AI systems constantly learn from data to anticipate potential issues, identify dangerous behaviors and suggest corrective actions in real-time to ensure operational efficiency and security.
Autonomous Vehicles
Autonomous vehicles (AVs) offer unparalleled effectiveness and precision by working without human involvement. Equipped with advanced sensor technology, navigation and other systems, the AVs can optimise routes and ensure on-time deliveries. Cloud connectivity can enable real-time data sharing that will help make better decisions for fleet management software.
Autonomous vehicles (AVs) operate without human intervention and provide unbeatable efficacy and accuracy. Equipped with advanced sensor technology, navigation and other systems, the AVs improve routes and ensure on-time deliveries. Cloud connectivity allows real-time information sharing that will help make better decisions for fleet management software.
How Bestech Can Help in Developing a fleet management app like Fleetio?
Bestech is a leading fleet management app development agency in UK that offers a wide range of logistics application development solutions tailored to your specific business requirements. With experience in urban public transportation mobility as a Service and fleet management, Bestech provides customised FMS services that increase efficiency and creativity.
With cutting-edge technology like AI, RPA and services based on location, Bestech helps businesses tackle the most complex issues in urban mobility. We develop fleet management applications to ensure reliable, scalable mobile systems based on data. Our customised solutions improve the speed of travel, cut costs and speed up time to market
The Key Takeaway
With the help of Fleetio, companies can quickly and efficiently manage and improve their fleets.
Fleet management software includes a wide range of capabilities and features to assist businesses in tracking and monitoring vehicle locations, fuel prices, maintenance, driver performance and much more.
Following the steps described in this guide and applying the most effective practices, including using a logistics development company and following the advice given, companies can be sure that they get the best from Fleetio and manage their fleets effectively and efficiently.
